NYSSBA’s Virtual Convention FAQ

Q. When will the Virtual Convention be offered?

A. The Keynote Session, featured sessions, educational sessions, Education Expo, and

Convention Finale will be Oct. 27 – 29, as follows:

  • Tuesday, Oct. 27, 8:30 a.m. – 12:55 p.m.
  • Wednesday, Oct. 28, 8:30 a.m. – 12:40 p.m.
  • Thursday, Oct. 29, 8:30 a.m. – 12:40 p.m.; 7:00 – 8:45 p.m.
  • The Annual Business Meeting will be Saturday, Oct. 31, from 8:30 – 10:30 a.m.

Q. Will there be Pre-convention program options?

A. Yes. These will be offered the week before, Oct. 20 – 22, as follows:

  • Board Officers Roundtable, Tuesday, Oct. 20, 8:30 – 10:30 a.m. (included in convention fee)
  • Pre-con Communications Workshop, Tuesday, Oct. 20, 1:00 – 4:00 p.m. (separate fee)
  • Pre-con School Law Seminar, Day 1, Wednesday, Oct. 21, 8:30 a.m. – Noon (separate fee applies for both days)
  • Pre-con School Law Seminar, Day 2, Thursday, Oct. 22; 8:30 a.m. – Noon (separate fee applies for both days)

Q. Will sessions be pre-recorded or are they hosted live?

A. Educational sessions will be hosted live and each will include a 15-minute Q&A period.

Q. Will the Pre-convention Events be recorded for viewing after the live presentations?

A. The Pre-convention Communications Workshop will now be recorded. A link to the recording will be sent to those who registered for the seminar.

The Pre-convention Law Seminar will be recorded and a link to the recording will be sent to those who registered for the seminar.

Q. How can I access the Virtual Convention?

A. You will participate in the Convention through a virtual event platform that will enable you to attend the sessions you choose. Your registration confirmation will contain a link to the virtual event platform and personal login credentials created for you and only you. There will be a platform home page where you will find access to the various Convention events. You can access the virtual event platform on any web-enabled device, including desktops, laptops, tablets and mobile devices. For the best experience, we recommend you use Chrome, Safari or Edge browsers on a laptop or tablet.

Q. If I cannot attend sessions live, can I view sessions later?

A. Live sessions will be recorded for on-demand viewing within 48 hours. This benefit is part of your Convention registration fee.

. How long after the Convention will I have access to the recorded sessions?

A. Recorded sessions will be available on the virtual event platform through Dec. 31, 2020.

Q. Can I switch from one session to another?

A. Yes. If you are watching a session and decide to switch to another, you can do so easily by going to the Schedule tab on the home page and clicking on the session you prefer.

Q. How will I “visit” the Education Expo and communicate with exhibitors?

A. You will be able to visit exhibitors’ virtual booths by clicking on the Exhibitor tab on the Convention virtual event platform home page. Then enter a booth by clicking on the exhibitor’s name. There you will have access to a chat function, email function and appointment-setting opportunities. You will also find links to websites, brochures, photos and videos.

Q. Will the Virtual Convention feature student booths?

A. Unfortunately, no. However, we will feature student music group videos, a student art display and student photos through a Student Talent tab on the virtual event platform home page.

. How will I network with my colleagues attending Convention?

A. A Networking tab on the left side of the home page will enable you to create a profile, an e-business card, create a list of “my attendees” and connect with those attendees through a chat link. A Chat tab, also located on the home page, will then enable you to chat with those you have connected with through the Networking tab. You can also connect with your colleagues and NYSSBA through social media. Use the hashtag #nyssba2020 on your Facebook, Twitter, YouTube, Instagram and LinkedIn posts.

Q. How do I register for NYSSBA’s Virtual Convention?

A. It’s easy. You can register online at convention.nyssba.org/registration

Q. Will my personal information be protected before, during and after Convention?

A.Our third party convention platform provider, PSAV, places a high value on the protection of their customer’s data, the protection of their personal data and the personal data of attendees, presenters and exhibitors. All systems PSAV utilizes consider data protection by design and default. PSAV takes all factors into account to protect all personal data and ensure a data subject’s privacy. Event related information is based on specific services provided related to the contracted event and is generally destroyed between 30-60 days after the event.

Q. How much is the Convention registration fee and what does it include?

A. Early Bird Rate: Aug. 17 – Sept. 13: $260 member/$520 non-member

Full Rate: Sept. 14 and after: $285 member/$570 non-member

Fee includes Board Officers Roundtable on Tuesday, Oct. 20, and 50+ educational sessions, and the Convention Finale, School Board Meeting: The Musical, from Oct. 27-29.

Separate Convention fees:

  • Pre-convention Communications Workshop: $100
  • Pre-convention School Law Seminar: $130

Q. Is the Convention registration fee per person?

A. Yes. Each registration fee is unique to an individual registrant and cannot be shared with others. Three to four days before the event you will receive an email with a link to the platform and personalized login credentials.

Q. Are you offering a group discount?

A. No. Because this is a virtual convention, NYSSBA has already discounted its registration fees for 2020.

Q. What is NYSSBA’s cancellation policy?

A. If you are unable to attend the Convention, you must complete and submit a Convention Registration Change Request Form to NYSSBA no later than Tuesday, Oct.13, 2020. Cancellation requests will not be honored after the Oct. 13 deadline.

Q. If I cannot attend, can I transfer my Convention registration to another colleague?

A. Yes. Substitutions are allowed if done by October 13, 2020.

Q. Who do I contact with registration questions?

A. Contact Tami Beaudette, Member Engagement Specialist, at tami.beaudette@nyssba.org

Q. Where will I find more information about this year’s Virtual Convention program?

A. The Convention Program can be found here where you will find a detailed schedule of events so you can plan your virtual convention experience ahead of time.

. Who do I contact for programming/speaker questions?

A. Contact Jennifer Kearney, Convention and Meeting Coordinator, at jennifer.kearney@nyssba.org or 518.783.3714.

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