Housing

How to Reserve Your Room

Each individual must be registered for the convention before a room can be booked. A computer-generated registration confirmation will be emailed after each registration is completed. It will include lodging information. To secure the negotiated rate all room reservations must be made by the reservation cut-off date listed below. After the cut-off date, reservations will be accepted based upon availability and at prevailing rate. Note: Rooms may sell out prior to respective cut-off dates based upon demand.

No Housing Bureau In 2018
A housing bureau has not been contracted to secure lodging for NYSSBA’s 99th Annual Convention & Education Expo in NYC. If you are contacted by a company making that claim, do not reserve with them. There is no guarantee you will be given the negotiated group rate or cancellation privileges.

Deposit Required
A per room deposit equal to one night’s stay is required to guarantee each room. Deposits will be accepted via Visa, MasterCard, American Express, Discover or district check. Purchase orders will not be accepted.

Balance Payment By District Check
For balance payment by district check, send the check with a copy of the tax exempt form and confirmation(s) to the hotel by Tuesday, September 4, 2018. Hotels will not apply check payments that have not cleared the financial institution. If a balance remains upon check-in, a credit card must be presented for payment. It is recommended to take a tax exempt form to check-in.

Tax Exemption
Hotels will honor tax exempt status for charges paid with district credit cards. Tax will be removed at hotel check-in with presentation of a signed exemption certificate. Those paying with personal credit cards will incur current state and local taxes.


Hotel Options
Sheraton New York Times Square Hotel (Host Hotel)
811 7th Ave 53rd Street, New York, NY 10019
(212) 581-1000 (general info line; reservations must be made online)
Hotel web site (for general info; reservations link will be available in registration confirmation email July 16, 2018 or later)
Rate: $325 single/double occupancy; $355 triple occupancy; $385 quadruple occupancy
Reservation cut-off date: Tuesday, September 4, 2018
Early departure fee: $150 (departure prior to confirmed check-out date)
Cancellations made by Thursday, September 27, 2018 will be refunded the deposit. Those made on Friday, September 28, 2018 or later forfeit the deposit.

New York Hilton Midtown (Overflow Hotel)
1335 Avenue of the Americas, New York, NY 10019
(212) 586-7000 (general info; reservations must be made online)
Hotel web site (for general info; reservations link will be available in registration confirmation email July 16, 2018 or later)
Walk to Sheraton: 0.1 miles / 3 minutes
Rate: $329 single/double occupancy; $349 triple occupancy; $369 quadruple occupancy
Reservation cut-off date: Wednesday, October 3, 2018
Early departure fee: $329
Cancellations made 60 days or more prior to arrival will be refunded the deposit. Those made 59 days or less will forfeit the deposit. For example, reservations with arrival date of October 25, 2018 must be cancelled by August 25, 2018 to receive a refund.
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