Each individual must be registered for the convention before a room can be booked. A computer-generated registration confirmation will be emailed after each registration is completed. It will include lodging information. To secure the negotiated rate all room reservations must be made by the reservation cut-off date listed below. After the cut-off date, reservations will be accepted based upon availability and at prevailing rate. Note: Rooms may sell out prior to respective cut-off dates based upon demand.

Non-refundable Deposit Required
A per room non-refundable deposit equal to one night’s stay is required to guarantee each room at the time of booking. Deposits will be accepted via Visa, MasterCard, American Express or Discover. Purchase orders will not be accepted.

Balance Payment By District Check
For balance payment by district check, send the check with a copy of the tax exempt form and confirmation(s) to the hotel by Tuesday, September 4, 2018. Hotels will not apply check payments that have not cleared the financial institution. If a balance remains upon check-in, a credit card must be presented for payment. It is recommended to take a tax exempt form to check-in.

Tax Exemption
Hotels will honor tax exempt status for charges paid with district credit cards. Tax will be removed at hotel check-in with presentation of a signed exemption certificate. Those paying with personal credit cards will incur current state and local taxes.