Housing

How to Reserve Your Room

NEW: Convention hotel rooms can be booked independently of registration in NYC. To secure the negotiated rate all room reservations must be made through the dedicated booking sites or by calling the booking numbers below. After the cut-off date, reservations will be accepted based upon availability and at prevailing rate. Note: Rooms may sell out prior to respective cut-off dates based upon demand.
NO HOUSING BUREAU in 2020
A housing bureau has not been contracted to secure lodging for NYSSBA 2020 in NYC. If you are contacted by a company making that claim, do not reserve with them. There is no guarantee you will be given the negotiated group rate or other group block privileges.
DEPOSIT REQUIRED
A per room non-refundable deposit equal to one night’s stay is required to guarantee each room at the time of booking. Deposits will be accepted via Visa, MasterCard, American Express or Discover. District checks and purchase orders will not be accepted for deposit.
BALANCE PAYMENT BY DISTRICT CHECK
For balance payment by district check, send a copy of the tax exempt form and confirmation(s) to the hotel at least four weeks prior to the first arrival date. Hotels will not apply check payments that have not cleared the financial institution.
CREDIT CARD AUTHORIZATION FORMS
For attendees using district credit cards for hotel guest charges, but the guest will not have the credit card to present, a credit card authorization form must be completed and submitted via secure fax. The hotel will not accept signed credit card authorization forms at check-in. The form must be received by the hotel at least four weeks prior to the first arrival date.
TAX EXEMPTION
Hotels will honor tax exempt status for charges paid with district credit cards or checks. At the Hilton, districts must fill out an Attestation Form and send a NYS ST 119.1 form to the hotel at least four weeks prior to the first arrival date. Only rooms that are fully pre-paid by district check or district credit card are eligible for tax exemption. No personal credit cards can be used on tax exempt rooms.
HOTEL OPTIONS

Option 1: New York Hilton Midtown
1335 Avenue of the Americas, New York, NY 10019
(212) 586-7000
Hilton website
Hilton Credit Card Authorization Form
Hilton Attestation Form
Rate: $355 single/double occupancy; $375 triple occupancy; $395 quadruple occupancy
Reservation cut-off date*: Monday, October 5, 2020
*Rooms may sell out prior to cut-off date based on demand.
Early departure fee: $355
Any cancellations are subject to forfeiture of non-refundable deposit in the amount of one night’s room rate charged at the time of booking.

Option 2: Sheraton New York Times Square Hotel
811 7th Ave 53rd Street, New York, NY 10019
(212) 581-1000
Sheraton website
Sheraton Credit Card Authorization Form
Distance to Hilton: 443 feet / 2 minute walk via W 53rd Street
Rate: $349 single/double occupancy; $379 triple occupancy; $409 quadruple occupancy
Reservation cut-off date*: Monday, September 28, 2020 at 5:00 p.m. EDT
*Rooms may sell out prior to cut-off date based on demand.
Early departure fee: One night room and tax (if applicable)
Any cancellations are subject to forfeiture of non-refundable deposit in the amount of one night’s room rate charged at the time of booking.
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