New York Hilton Midtown (Host Hotel)
1335 Avenue of the Americas, New York, NY 10019
(hotel web site for general info; reservations link will be available in confirmation email generated upon registration; reservations must be made online)
Rate: $355 single/double occupancy; $375 triple occupancy; $395 quadruple occupancy
Reservation cut-off date: Friday, October 1, 2021
Early departure fee: $355
Cancellations made 30 days or more prior to arrival will be released with no penalty. Those made 29 days or less will be charged for a one night’s stay to the credit card on file. For example, reservations with arrival date of October 24, 2021, must be cancelled by September 24, 2021, to avoid penalty. Cancellations made September 25, 2021, or later will be charged for a one night’s stay to the credit card on file.
Wellbeing of Guests
Hotels contracted by NYSSBA place guest confidence and building cleanliness as top priorities. Review Hilton’s CleanStay to manage expectations of board members and superintendents attending the convention. Things will look a little different in October with industry-leading hygiene practices to keep convention goers safe.
Join Hilton Honors for a Contactless Arrival experience. Check in, choose your room, and skip the front desk using DigitalKey on your phone to access your room. This requires Hilton Honors numbers at the time of reservation. A credit card is required on the app for the reservation to check in regardless of any pre-payment arrangements. Download the Hilton Honors app prior to arrival.
How to Reserve a Room
Everyone must be registered for the convention before a room can be booked. A computer-generated registration confirmation will be emailed after each registration is completed. It will include access to the online reservation system. To secure the negotiated rate all room reservations must be made by the reservation cut-off date of Friday, October 1, 2021. After the cut-off date, reservations will be accepted based upon availability and at prevailing rate. Note: Rooms may sell out prior to respective cut-off dates based upon demand.
No Housing Bureau in 2021
A housing bureau has not been contracted to secure lodging for NYSSBA 2021 in NYC. If you are contacted by a company making that claim, do not reserve with them. There is no guarantee you will be given the negotiated group rate or cancellation privileges.
Credit Card Required To Make Reservations
A credit card is required to guarantee each room reservation. Cards accepted include Visa, MasterCard, American Express or Discover. The card will not be charged at the time of reservation. It is for guarantee purposes only. Cards will be authorized at arrival and charged upon departure. Cards will also be charged for cancellation beyond the deadline date or if the guest is a no show. Purchase orders cannot be accepted.
Payment by District Check
For payment of rooms by district check, send the check with a copy of the appropriate Exemption Certificate (ST-119.1 or ST-129) and confirmation(s) to the hotel by Friday, October 1, 2021. Note: the online system will automatically assign sales tax. The sales tax amount should not be included in the check payment for tax-exempt organizations. Hotels will not apply check payments that have not cleared the financial institution. If a balance remains upon arrival, a credit card must be presented for payment. A card method of payment will be required upon arrival for incidental charges. A credit card will be authorized for $75 per day. A debit card will be charged upon arrival.
Payment by District Credit Card
For payment by credit card, email the appropriate Exemption Certificate (ST-119.1 or ST-129), Attestation of Direct Billing Form and Credit Card Authorization Form to firstname.lastname@example.org by Friday, October 1, 2021. A card method of payment will be required upon arrival for incidental charges. A credit card will be authorized for $75 per day. A debit card will be charged upon arrival.
Hotel will honor tax exempt status for charges paid with district credit cards. Tax will be removed at arrival provided the procedure above is followed. Those paying with personal credit cards will incur current state and local taxes.
For Billing Related Questions
Email the hotel directly at email@example.com
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